Welcome

This site allows Partners of the John Lewis Partnership to submit expenses, as well as browse the expenses policy and user guides.

Claiming Expenses

Submit your expenses through a browser, via iExpenses, ensuring you attach a photo of the receipts.  iExpenses is normally available 23 hours a day, excluding 2100-2200.

iExpenses

You can access iExpenses from any JLP PC or your own personal computer.  Login to iExpenses using the Login button below. 

Before logging into iExpenses for the first time, please read the Expenses Login Guide, and then read the Creating an iExpenses Claim in Oracle User Guide. (Partners accessing links outside the JLP network will need to login to the Intranet).

Receipts 

You must attach a photo of your receipts.  First take a photo of the receipt using your phone, a scanner, or a JLP multi-functional device; then click Add Attachment in the iExpenses claim to attach the photo. 

Without receipts the Partnership can't recover the VAT on your claim; this wastes our profits.

For mileage claims, ask for a VAT receipt at the fuel station every time you fill up your car. You can then use these receipts to support your business mileage claims. Partners not provided with a company car only need a receipt to cover one third of the value of the business mileage claim. Partners with a company car, not using a fuel card, need a receipt to cover the full claim value.

How To Buy Guide

Not everything is suitable to be claimed through expenses. Please read the How to Buy Guide, to make sure you’re using the correct channel for your spend.

Approving Expenses

Approvers of expenses can refer to the Approving an iExpenses Claim in Oracle user guide.

Help & Support

Please read the expenses policy and user guides, located on the left of the screen (Partners accessing links outside the JLP network will need to login to the Intranet).

If you have a business-related question about expenses, contact expenses@johnlewis.co.uk.

If you need to reset your password you can do this via iExpenses.  If you still have password reset issues, contact PFS_Support_Desk@johnlewis.co.uk

For technical queries contact the Partnership IT Service Centre (742 5000 / 01344 825000 Option 3).